The points system is also used when choosing a contractor. The example set by senior management, its attitude, and its behavior strongly influence employees further down the pecking order. Click Hereto View the Entire Document ] Those who are not aware of the general requirements may be unable to apply the code to different specific situations. That would mean breaking the contract with the first supplier without just cause. The key is to proactively determine where risks lie and either eliminate the source or mitigate the risk before it reaches headline proportions. For example, the execution of tendering processes in a manner that is not transparent, allows suppliers to have opportunities to gain consideration by giving bribes so as to gain favor from those involved in awarding the tender (Huang, 2008). The difference is that whereas bribery aims to motivate individuals with what they can gain, coercion aims to motivate through the fear of what they might suffer or lose. Acting without expecting anything in return Correcting and Avoiding Procurement Ethics Problems. This presents a new crop of issues that we have to look out for in our attempt to be fair. Senior management must endorse the policy and act according to it. Avoidance of the Appearance of Impropriety Controlling and mitigating the myriad of risks associated with business operations is one of the key pillars for success. If you have not yet tackled the question of ethics in procurement, now is a great time to start. Thus, such professional codes of conduct are often ambiguous and leave plenty of room for misinterpretations. Conversely, the PR nightmare that can arise from unethical practices is something every business . Not to undertake any "clever" actions that are meant to take unwarranted advantage of the process. Comprehend the risks associated with modern slavery. In either case, if you serve as your companys purchasing agent, your reputation will be tarnished for taking presents. Just recently in San Antonio, city officials were accused of awarding contracts to the same company unfairly. 1. Cultural and language barriers. The person who is awarding the contract might know a contractor who provides the specific service that is sought after. Just talk to our smart assistant Amy and she'll connect you with the best This has led to several business practices that are not ethical and violate the set codes of conduct. These guidelines include the hiring of minority owned companies which include female owned impasses. They know how to use that power to punish enterprises and organisations they consider offenders. You can decide to buy mostly ethical or fair trade companies as an alternative to supporting other types of human trafficking. Audits also help to deter unethical procurement behaviour in the future. One of the issues that a company will have to deal with is who will be awarded the contract to provide services to a larger company. Required fields are marked *, Complementary Feeding for Children 6-23 months, 12 key steps to an effective complaint and feedback mechanism, Issues affecting the global quality of water, International Day against Nuclear Tests 2022, Urgent funds needed in response to disastrous floods that have affected most of Sudan, Click one of our representatives below to chat on WhatsApp or send us an email to info@humanitarianglobal.com. Example: A vendor you recently awarded a contract to sends you a thank-you gift, such as tickets to a sporting event or a small-denomination gift card to your favourite coffee shop. internal/external customers Working conditions and treatment of purchasing workers Business practices of supply firm. Market demands and resource constrictions impede the success of the projects. Some of these companies use lobbyists to try and influence a politician to turn contracted work in their favor. 4. In this system the contractors are given points for their past work, potential for completing future contracts, number of minorities and women, and past compliance with other government policies. The use of the term ethical purchasing in this paper covers procurement, sourcing, and purchasing. What Are the Disadvantages of Strategic Barbara Bean-Mellinger is a freelance writer who lives in the Washington, D.C. area. (2013, March). This effort has made it possible for the United States Government to not only get more bang for its buck, but to be fair in its effort to spread the wealth between our nations companies. At this stage, the risks are obvious: Overstatement or understatement of the need #1 - Inaccurate internal needs analysis When a department or business unit identifies the need for a product or service, it kicks off the procurement process. In practical terms, the concept of beneficence is quite broad; however, it is understood, in the ethical context, to involve all manner of action that is aimed at benefiting others (Arneson, 2004). The Army was looking in the United States for a contractor to fill the order for a million Berets and no one could fill it without sub-contracting to overseas manufacturers. Illegal sourcing: Suppliers offer goods or services misrepresented or produced illegally or immorally, whether because of the materials in use (such as the substitution of horsemeat for beef) or the labour conditions in which production occurs (notably in the garment industry). In no circumstance should the confidential information provided by the suppliers be revealed to a third entity, or be utilized, without getting explicit consent from that particular supplier. Had the Government not done this, any subcontractor would have been at liberty to employ underage children to produce the order of Berets and a big ruckus would have occurred in our nation due to this issue. In private organizations, appearances are often influenced by the standards set by the management of the organization. The policy should receive regular reviews and improvements. Your company might support programs and services that aid victims of human trafficking, or you could get your hands dirty by volunteering your time to make a real impact. Of course this can be considered an ethical issue because it is an unfair advantage to the company that plays by the rules. Even if you aren't influenced, just the appearance of impropriety can hurt your own and the company's reputation. Procurement ethics have to be on display. Valley View Park, Parklands, Nairobi, Kenya. Love this site, To the Point and Good resources.. It also exposed the company to $2 million in fines levied by US federal regulatorsnot to mention doing untold damage to Smith & Wessons reputation. Want to read all 3 pages? Principles And Practices Of Public Procurement. The practices in question can be anything from the use of animal products derived from endangered species, to child labour. Required fields are marked *. Systematic inclusion in the annual report is another. Build a culture of integrity from the top down. Risk Management is the process of identifying, understanding and grading . These standards include acting properly with suppliers and not allowing your decisions to be influenced by suppliers. By continuing, you are agreeing to receive cookies. Even if the donation were intended for the business, its poor reputation causes more harm than good. The request may or may not be accompanied by a menace. Not crumbling to unwarranted political pressure in their decision-making processes Any updates since 2018 ? Preparing of Bids Unbiased and Clear to Suppliers submit it as your own as it will be considered plagiarism. The United States Government is a larger institution . Procurement Management conducted correctly can be a valuable tool when combating this problem. This paper looks into the concepts of responsibility and accountability, and procurement beneficence, through a review of the challenges and principles, which are often faced in the procurement process, by purchasing managers, staffs and suppliers, in both private and public institutions. In no circumstance should the confidential information provided by the suppliers be revealed to a third entity, or be utilized, without getting explicit consent from that particular supplier. In a larger organisation, practices that include bribery, coercion, extortion, nepotism, and other unethical procurement methods may be conducted with significant sophistication, including any number of smokescreens and diversions to keep them invisible from scrutiny, and hence profitable for the perpetrators. The Government has to ensure that a company winning a contract is in compliance with our Governments Equal Opportunity policies. Transparency, Confidentiality and Fairness Naturally, you want to foster positive interactions with your suppliers and possible business partners. While these practices may take place a long way away, the business may not be aware of them, and if they become known, may not draw the attention of any enforcement agency, the buying public has a surprisingly long reach. In order to combat these type of problems the government has put many guidelines in place. What is known, though, is that corrupt officials received bribes and that those who paid them received no benefits.
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