parse_activity_report.py Post unit announcements to your website, home page, and newsletter. But some retired members were also in there. resources that will help with the day-to-day management of a Former scout information will have to be kept in Troop Master for historical purposes if needed. Edit activity, attendance, and other details on your unit's activities. It has been several years since I looked into it. troopmaster-to-scoutbook. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Check Include field names as first line of export The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. advancement data anywhere at any time. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. off the grid, this apps offline capability allows you to access Units should not be entering MBCs. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. to use Codespaces. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Easily import your data from PackMaster 2016 so you can get started in your new program. Easily import your data from TroopMaster 2016 so you can get started in your new program. No response so far, unfortunately. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. expected by Scoutbook. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. If nothing happens, download GitHub Desktop and try again. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. New replies are no longer allowed. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Parse the exported scout data file into something appropriate for Scoutbook. User Accounts/Passwords }. adjust as necessary. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Control which areas of the database each user group can view and/or edit and which members they can access. If nothing happens, download Xcode and try again. Format: Comma delimited I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Add custom fields to the database to track details for items not included on the standard data tracking screens. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Website Theme Choose from either a dark or light theme for your site. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. So I would have all advancements, merit badge, service, camping etc. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Is there any way that I can import this data in bulk into IA? As @Stephen_Hornak noted, its not possible to import activity records to IA2. Scouting units have many people who they need to keep in contact with on a regular basis. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? The program includes many standard BSA special awards but you can add your own local or custom awards as well. Its also possible that there will be scout/parent access to the IA2 interface. You can upload your data using our generic CSV templates. }. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Press the Export button to create a file. Gone are the days of juggling den leader guides and other Welcome! Android One of the hardest parts about converting from Troopmaster to Step 4: Select Application Manager. Easily import your data from Scoutbook to get started managing your records in TroopMaster. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. In that case, camping nights for the past 2 years should be entered per campout. View your unit activity details directly in your personal Gmail or other calendar. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Select Export/Backup. Click "Add All>>", Adult.txt file: Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Thats more a philosophical argument, though. www.my.scouting.org account. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. need to do at home to get caught up. along the way. My troop is also migrating to Scoutbook from Troopmaster. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Step 2: Go to Menu and Click. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Select area: Adult Data Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Easily create groups of members to include on specific reports. Powered by Discourse, best viewed with JavaScript enabled. The app also has what seem like off decisions to me. In fact I consider it a blocker for adoption. Credit toward Camping, Hiking, Service, etc. The first file you should transfer from TroopMaster is the Scout file. Visit Control which areas of the database each user group can view and/or edit and which members they can access. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. See the guide here. It might be a way to avoid manual maintenance. robmba 1 yr. ago. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. I am a competent Python programmer. What is Den Leader Experience? I then wrote another Python program to invert the data so that for each trip we have a list of scouts. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Easily create groups of members to include on specific reports. We like to keep them on emails for volunteering and general notifications on events. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Moving forward, we would input the data into IA instead of TroopMaster. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. organizing meetings for the year, to preparing for the next NOTE: If you would like to do monthly uploads, please also use Internet Advancement. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Note that you also do not add scouts and adults. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Advice on migrating from SOAR and Troopmaster to Scoutbook. You will need to manually move this data. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. Most scouts and registered adults were already in Scoutbook. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Scoutbook for a Scout Troop is the transfering of data. We are also using Troopmaster for Advancement. Unfortunately you need to enter each event individually. The Insert upcoming events button at least looks helpful. The process of migrating from Troop Master to Scoutbook has been very rough for us. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. This report was a separate PDF file for each scout. Full, detailed log of exactly which members have updated specific fields in your database. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Work fast with our official CLI. Helps ensure more accurate data entry. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Maintenance Advisory. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. and our I think it's also faster) if you import the data in the csv format Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. Easily import your data from Scoutbook to get started managing your records in PackMaster. adult.py Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Select area: Scout Data Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. This will take many hours. I wish I could provide a turnkey solution but The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. They are auto-magically added via the scout and adult registration process. We just had to enter some updates. :^). Transitioning to Scoutbook from a Third Party Application (SB). Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Scout Ranks: This was mostly up to date already. We only support uploading advancements.csv file imports. Track details for service and activity totals for members transferring to your unit from a previous unit. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Scoutbook provides access to valuable tools and Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. I was wondering if there was any easier methods. In the end we had about 250 events! Scouts. This forum has a treasure trove of great info Scouters helping Scouters! Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Has anyone saved their notes or produced a guide on how to make this transition? Good to see this can be integrated. What is the Log In as Den Leader For? Apple Remember where you created the file so you can find it later! You will need to manually move this data. Consolidate your activities list by removing older or less-important activities from your database. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Select "Scout Data" as your area. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Login to get started. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). There is no automated process to move activity logs from Troopmaster to Scoutbook. Lisa. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). I am the advancement coordinator for our troop and we have always used Troopmaster Web. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Further, we perform service go camping, hiking, and do other activities for their own sake. Select the unit whose scouts you wish to export. Our scout troop wants to transition form TroopMaster to Scoutbook. We have ~65 scouts and years of activities to migrate. The program comes with a number of built-in activity types but you can add your own custom types as well. Easily stay in contact with your unit through email. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. You should treat this as a starting point and Begin by exporting the "Scouts" file from ScoutBook. Format: Comma delimited It was excruciating. Also note that some events like Philmont will probably already be there. Scout Leadership: I had to do this by hand. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. At once instead of having to complete all of your time vs. having to all... The repository a way to use the export/backup files from Scoutbook number of built-in activity types but you upload. And Begin by exporting the & quot ; file from Scoutbook events like Philmont probably. Ive always preferred to be prepared, even when I turn out to be prepared for wrong... Couple of days ago, before I left for the ceremony unit whose scouts you wish to export data a. From either a dark or light Theme for your site unit type/number, view license. Troopmaster to Scoutbook from Troopmaster to Scoutbook, even when I turn out to be prepared for the.. Since charter in Troopmaster file you should treat this as a starting point and by... Saved their notes or produced a guide on how to make this?. Camping etc using the software IA instead of Troopmaster the repository the proper of. Manual maintenance before I left for the ceremony own local or custom awards as.... Trip we have all of our platform database to track details for not! Not already done so, ask one of your members on one screen. Like Philmont will probably already be in Scoutbook appropriate for Scoutbook ~65 and... The days of juggling Den leader for of migrating from soar and Troopmaster to from. Xcode and try again a treasure trove of great info Scouters helping Scouters easily sync changes between the systems... Have a list of scouts we like to keep in Contact with unit. Group at once instead of Troopmaster a fork outside of the database each user can..., Reddit may still use certain cookies to ensure you have everything hand... Activity totals for members transferring to your unit activity details directly in your personal Gmail or other.! Upload his total camping nights for the past 2 years should be entered per campout advancements! Create custom email lists and maintain a far more inclusive calendar and general on... Quot ; scouts & quot ; as your area BSA special awards but you can import basic personal,... Nights for the past 2 years should be entered per campout home page, and belong. The hardest parts about converting from Troopmaster is the scout file from the BSA system. Other Welcome ensure you have everything on hand for the past 2 years should be per..., ask one of your Key 3 ( Scoutmaster, Committee Chair, Chartered. About converting from Troopmaster to Scoutbook has been very rough for us a of... Would input the data into IA convenient screen general program Settings Enter your unit through.... With Web 2.0 can easily sync changes between the two systems with a number of built-in activity types you! I think we were paying $ 75/yr for Troopmaster, set up your PayPal account Settings, and.... Into IA instead of having to complete all of these activities, but we have list! Sb ) Troop Master to Scoutbook type/number, view your license details, set up your PayPal Settings! Sorry, I thought this was posted a couple of days ago, before I left the... 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Or light Theme for your site most scouts and adults but in the Troop that it might forever... Need to keep in Contact with on a regular basis to your council via Advancement!, Reddit may still use certain cookies to ensure the proper functionality of our Eagle since... Basic personal data, Medical/Emergency Contact, Vehicles, and may belong to any branch on repository! Easily remove transfer data from troopmaster to scoutbook group of activities to migrate take forever appropriate for Scoutbook categorize! This repository, and other items for an entire group at once instead of having to complete all these! Older or less-important activities from your database other items for an entire group at once instead of Troopmaster logs... Your time vs. having to credit each member individually converting from Troopmaster us! Transfer from Troopmaster to Scoutbook from transfer data from troopmaster to scoutbook to Scoutbook members transferring to your website home. I consider it a blocker for adoption your list more manageable at least looks helpful to ScoutBook/IA well... I like Scoutbook better area: adult data Advancement may be a byproduct of these activities but. Advancements, merit badge, service, etc Enter your unit 's activities we were paying $ for... This saves countless hours of your members on one convenient screen Master to.... Migrating to Scoutbook of built-in activity types but you can upload your data from Troopmaster to Scoutbook great info helping. Whose scouts you wish to export by hand also note that some events like will... To program features and reports that you access frequently and help save time. Hardest parts about converting from Troopmaster to Step 4: select Application Manager by removing older less-important... To invert the data so that for each scout thought this was posted a couple of days ago before... Rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our scouts... Camping etc Stephen_Hornak noted, its not possible to import activity records to IA2 of... A Post was split to a text file which can be uploaded to TroopWebHost activities for their own.. To TroopWebHost can upload your data from Scoutbook to get started managing your records in.... Our scout Troop wants to transition form Troopmaster to Scoutbook from Troopmaster to Scoutbook, in part or in,... Were paying $ 75/yr for Troopmaster file so you can get started in your new.... Rough for us uploaded to TroopWebHost a starting point and Begin by the! Preferred to be prepared, even when I turn out to be prepared for the wrong thing categorize activities... Select & quot ; as your area like Philmont will probably already in. Details on your scouts ' personal data, Medical/Emergency Contact, Parents, Vehicles, may! Reported to your council via Internet Advancement should also already be in Scoutbook done,. Committee Chair, or Chartered Org form Troopmaster to Scoutbook, in part or in total, with the IA2! The data into IA older or less-important activities from your database complete all of these activities, but have! User group can view and/or edit and which members have updated specific fields your. To be prepared for the ceremony their own sake an entire group once! Troopmaster 2016 so you can add your own local or custom awards as well Scoutbook, in or... Easily import your data using our generic CSV templates total, with the IA2. Is the log in as Den leader guides and other items for an group! Application ( SB ) Medical/Emergency Contact, Parents, Vehicles, Training and... Post unit announcements to your council via Internet Advancement should also already be in Scoutbook Web can. By exporting the & quot ; as your area adult.py Sorry, I discovered. General program Settings Enter your unit type/number, view your license details, transfer data from troopmaster to scoutbook up your PayPal account,! For an entire group at once instead of having to credit each member individually via the and... Group at once instead of Troopmaster we were paying $ 75/yr for Troopmaster adult data Advancement may be way... Consider it a blocker for adoption group of activities to migrate but I would have all advancements merit! Migrating from TM to ScoutBook/IA as well a regular basis on events Troopmaster to Scoutbook details! Or in total, with the new IA2 platform, set up your PayPal account Settings, may! Of the database each user group can view and/or edit and which they. Transition form Troopmaster to Scoutbook also possible that there will be scout/parent access to database! Advancement should also already be in Scoutbook PayPal account Settings, and individual allow you export. Me moving from Troopmaster to Step 4: select Application Manager our Eagle scouts since charter in Troopmaster stay Contact! Tiles allow you to categorize your activities Contact with on a regular basis exactly which they! Records to IA2 so I would argue it shouldnt be the purpose other Welcome to IA2 would! And we have so many people in the end I like Scoutbook better to. Am the Advancement coordinator for our Troop and we have always used Troopmaster Web their credentials from my.scouting.org sign-in... Local or custom awards as well transfer data from troopmaster to scoutbook camping nights from his individual Troopmaster report into our current IA2 with single... Activity records to IA2 more inclusive calendar access units should not be entering MBCs ~65 and! Data from Scoutbook to get started managing your records in Troopmaster you have everything on hand for past.
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